Sunday, May 17, 2009

S.O.P Is Crucial and Essential (Part 1)

This morning, one of my friend came to me and told me that she is worried of having the S.O.P. The worry also because of the lack of knowledge in preparing the S.O.P She needs to prepare the S.O.P together with her colleague in the department. She asked me, "Abang Im, why it is important for us to have the S.O.P? What is actually S.O.P? Do S.O.P essential and important to every organization?

Dear My Sister Tipah and Friends, here are the answers.

Standard of procedure (S.O.P) is a set of instructions having the force of a directive, covering those features of operations that lend themselves to a definite or standardized procedure without loss of effectiveness.

Standard Operating Policies and Procedures can be effective catalysts to drive performance improvement and improving organizational results. Every good quality system is based on its standard operating procedures (SOPs).

In educational system or institution regardless the levels of study, this S.O.P is compulsory purposely to guide and controll the flow of teaching and learning. In the Knowledge of Management, this S.O.P is fall under the last principles which is the Control.

In primary school, secondary school, high school, college, institution and university, this S.O.P is crucial and essential to monitor the delivery of knowledge from the academicians to the students. As an example, S.O.P is needed in the preparation of examination questions. All questions must be prepared according to the standard and requirements stated in the S.O.P.

Therefore, the focus of today discussion would be on the S.O.P in the preparation of examination questions.

What if there is no quidelines or standards to follow? Definitely, the questions prepared will be in the various formats and not standardize. In pedagogy, the preparation of examination questions must be based on the following factors:

  • the level of study
  • the level of intellectuality
  • the coverage of syllabus
  • the bloom taxonomy.

The preparation of examination questions without the S.O.P will lead to the following situations:

  • Wrong format of questions
  • All questions are easy or difficult
  • Questions do not tally with the coverage of syllabus
  • Many other bad things
Therefore, the Ministry of Higher Education has taken initiatives to overcome the instandardization of quality in higher education and lower education. Some of institutions nowadays are looking forward to have their own S.O.P.

It is not an easy task. Many hours, efforts and energies need to be sacrified in the preparation of S.O.P but don't worry, if we already have the good and complete S.O.P it will make everything smoother and all activities conducted will be successfully done.

1 comment:

  1. I would also like to have SOP... But not the intellectual SOP.. Only SOP Ayam, SOP Ekor, SOP Tomyam.. can arr bro..??